سكرتيرة تنفيذية

1. Organize the schedules of the manager and management, and follow up on internal and external meetings.

2. Greet clients and visitors professionally and direct them to the appropriate department or person.

3. Answer calls, messages, and inquiries, and forward them to the relevant parties according to priority.

4. Coordinate client appointments, test drives, vehicle reviews, and delivery dates as needed.

5. Maintain vehicle and client files and organize paper and electronic documents accurately.

6. Prepare and draft official correspondence, emails, proposals, and administrative reports.

7. Support the sales team in preparing price quotes, vehicle data, and client reservations.

8. Follow up on tasks assigned by different departments and submit periodic reports to management.

9. Coordinate reservations, meetings, and official visits for management or important clients.

10. Maintain and organize contracts, invoices, vehicle files, client data, and any documents related to sales or delivery.

11. Monitor incoming and outgoing mail and prioritize it according to the nature of the work. 12. Handle customer information, pricing, and agreements with complete confidentiality and high professional integrity.

13. Use Microsoft Office applications and CRM systems, or any internal agency system where available.

14. Maintain a professional image for the agency through tact, accuracy, and excellent customer and colleague relations.

15. Perform any other administrative tasks assigned within the scope of work.

Required Qualifications:

1. University degree or associate's degree in Business Administration, Secretarial Studies, Office Management, or any related field.

2. At least one to two years of practical experience in secretarial work, administrative support, customer service, or in a car dealership/showroom environment.

3. Proficiency in Microsoft Office applications, especially Word, Excel, and PowerPoint.

4. Ability to deal with customers professionally and tactfully.

5. Good file organization, follow-up, and prioritization skills.

6. Ability to draft clear and organized administrative correspondence and reports.

7. Basic knowledge of the automotive sector or a willingness to learn is an advantage.

8. A good level of English is an advantage.