General Manager Assistant

Duties and Responsibilities

1. Support the General Manager in overseeing the company’s day-to-day operations.
2. Monitor daily operations across all departments and submit periodic reports outlining current status and operational performance.
3. Supervise the implementation of work procedures and ensure compliance with approved timelines.
4. Maintain continuous coordination with departments and relevant stakeholders to ensure operations align with the General Manager’s directives.
5. Communicate directly with operations staff and warehouse teams to ensure tasks are completed efficiently and daily operations continue smoothly.
6. Prepare and submit periodic and ad hoc reports as requested by the General Manager.
7. Support the General Manager in managing sales, procurement, and commercial contract activities.
8. Assist the General Manager with research, preparation of confidential files, and analysis of future projects.
9. Ensure the company and its employees comply with applicable legal, regulatory, and organizational requirements.
10. Represent the company and liaise with external entities in a manner that serves its interests and strengthens professional relationships.
11. Receive visitors and clients and interact with them professionally, reflecting a positive corporate image.
12. Organize schedules, manage phone calls, and follow up on administrative correspondence.
13. Work collaboratively with all departments to achieve shared objectives.
14. Maintain professional appearance and conduct, and ensure the confidentiality of information.
15. Demonstrate accuracy and organization in performing administrative and executive tasks.
16. The role may require extended working hours or follow-up outside official working hours, depending on business needs.

Required Skills and Competencies

1. Strong organizational, planning, and follow-up skills.
2. Ability to analyze issues and make appropriate decisions within delegated authority.
3. Effective communication and negotiation skills across various management levels and with external parties.
4. Ability to work under pressure and manage time efficiently.
5. Leadership mindset, teamwork spirit, and a strong sense of responsibility.